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Rules
Rights of Applicants
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Right to
possess a passport if you are an Indian citizen.
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Right to
obtain a fresh passport in 35 days if
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your police
report ;is clear; and
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sufficient documentary proof of age, address and
citizenship.
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Right to
receive a service in two working days which does not
involve preparation of a passport booklet e.g.
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change in
address
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stamping of "Emigration Clearance Not Required"
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Right to
receive a new booklet/duplicate passport within 10
working days if original passport issued from the
same office.
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Right to
receive a reply within four weeks of any written
query sent to the passport office.
YOUR
OBLIGATIONS:
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Apply for
passport as soon as you conceive of a possible foreign
journey.
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Fully and
correctly fill all the columns of the application form
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Always give
true information.
Are you applying for the first time?
SSLC
Marks Card or Transfer Certificate or Date of Birth
Certificate or Birth Certificate
Degree Certificate or 2nd PUC Marks Card or Pan Card
Telephone Bill, or Electricity Identity Card or Bank Pass
Book with Bank Managers letter
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Give proof
of residence
i.e. two self-attested photo copies of the voters’
identity card or water tax
bill or telephone bill or electricity bill
or running bank account or income tax assessment order
or appointment letter of reputed companies on
letterhead (any of them will do) clearly
indicating/certifying the residential address.
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Give proof
of date of birth i.e. two self-attested photocopies of
birth certificate issued by a municipal authority
or district office of the Registrar of Births & Deaths,
if born after January 26, 1989 or date of birth
certificate from the school last attended or affidavit
sworn before a magistrate/notary as per specimen in the
case of illiterate applicants.
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If you
have not continuously stayed at the present address for
the last one year, give an additional set of ‘Personal
Particulars Form’ for each place of residence with a
photograph and two self-attested copies of supporting
documents.
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If you
are a Government or Public Sector or Statutory body
employee, "No Objection Certificate" in original as
per specimen with a self-attested photocopy or
two copies of the letter by you to your Head of Office
informing that you are applying for a passport and duly
acknowledged by your Head of Office.
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If you
have changed your name due to marriage, two
self-attested photocopies of husband’s passport, if any,
or an affidavit (original and one self-attested
photocopy) from the husband and wife along with a joint
photograph, as per specimen.
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If you
have changed your name due to other circumstances,
deed/sworn affidavit (original and one self-attested
photocopy), as per specimen, and a paper cutting
(original and one self-attested photocopy) each of two
leading daily newspapers where change of name has been
published.
If you are a citizen of India by registration or
naturalization, two self-attested photocopies of
citizenship document.
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Give two
self-attested photocopies of the supporting documents if
you are eligible for ECNR (Emigration Check
Not Required) endorsement on your passport.
{Government has introduced ECNR to safeguard workers
from being exploited by unscrupulous employers abroad}.
The following persons are entitled to get the ECNR
stamp on their passport:
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Persons
going abroad in a managerial capacity in
hotels/restaurants, Tea-houses or other places of public
resort etc. possessing specialized degree in these
fields.
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All gazetted
government servants.
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All
income-tax payers (including agricultural income-tax
payees) in their individual capacity. Proof of
assessment to income-tax and actual payment of
income-tax for last three years to be insisted upon, and
not merely payment of advance tax. However, in most
cases, as an assessment order is not issued separately
by the Income-tax department, income-tax return, which
is stamped by an Income-tax authority, can be accepted.
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All
professional degree holders such as Doctors holding
M.B.B.S., degree in ayurved or homeopathy, accredited
journalists, engineers, chartered accountants, cost
accountants, company secretaries, advocates, lecturers,
teachers, scientists, etc.
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Spouses of
category of persons listed above.
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All persons
who have been staying abroad for more than three years
(the period of three years could be either at a stretch
or broken), and spouses of such persons. An affidavit to
this effect is required to be submitted as per specimen.
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All Indian
seafarers who hold Indian or Foreign CDCs and are in
possession of an offer of employment from shipping
companies in India or abroad and sea cadets.
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All holders
of diplomatic/official passports.
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Dependent
children of parents whose passports are classified as
ECNR. In the case of such children ECNR classification
to be restricted until they attain 24 years of age.
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Persons
holding permanent immigration visa such as the visas of
the UK, the USA and Australia.
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Persons
holding graduate or higher degrees. (If final
certificate is not available, provisional certificate
plus mark sheet to be attached).
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Persons
holding three years’ diploma equivalent to a degree from
recognized institutions like polytechnics.
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Nurses
possessing qualifications recognized under the Indian
Nursing Council Act, 1947.
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All persons
above the age of 60 years.
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Persons
possessing certificates of vocational training from
Government/Government recognized institutions.
Note:
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Even if you
do not have the ECNR stamp, you can visit Bangladesh,
Pakistan and most countries in Europe (Except the
countries of Commonwealth of Independent States) and
North America, Japan, Australia & New Zealand without
emigration clearance.
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In any case,
Protector of Emigrants can grant emigration clearance to
certain categories of skilled/semi-skilled workers for a
period of six months if application is made through
authorized recruiting agent and there is a valid
employment visa. In case, the person concerned is
leaving the country for non-employment purposes, he can
obtain suspension from emigration clearance for the
specified country and for the specified period from
Protector of Emigrants.
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Furnish 7
identical photographs (black & white or color) , Size
35mm x 35 mm;
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Frontal view
of full face against a light background; photos taken
with colored or dark glasses and in uniform are not
acceptable;
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4
photographs pasted on the form and signed across partly
on the photo and partly on the form and 2 photographs
unsigned to be pasted on page 5 of the application form
and one unsigned photograph on the Passport Application
Registration Form.
Note :
All
self-attested copies of certificates/documents would be
checked against originals at the Passport Office at the time
of submission of application.
Copies of
certificates/documents sent by post should be attested by a
Gazetted
Officer.
Do you need a passport urgently?
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Then you require
a Verification Certificate (as per specimen at
Annexure ‘G’ of the application form) from any officer of
the rank of Deputy Secretary and above in the Central
Government or equivalent in the State Government, Colonel
and above or its equivalent in Air Force and Navy, General
Manager of a Public Sector Undertaking, Sub-Divisional
Magistrate, SSP of district or one of those listed in
Annexure ‘G’ (page 16 of the application form). An out of
turn passport is issued only in cases of specified
emergencies, on production of documentary evidence, with the
payment of additional fee under the Tatkaal Scheme as
detailed on page 6 & 7.
Passport for minors
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It is mandatory
to have a separate passport for minors including infants. A
number of foreign embassies/consulates are refusing to grant
visas if minor’s name is included in the parents’ passport.
Apply with the
following additional documents:
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Fresh
application form
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Proof of
residence: Same as for an adult applicant, as
detailed above, except that proof of residence of any
one of the parents or guardian is acceptable.
(self-attestation by any one of the parents or guardian
will do).
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Proof of
date of birth: Two self-attested photocopies of
birth certificate issued by a municipal authority
or district office of the Registrar of Births & Deaths,
if born after January 26, 1989 or date of birth
certificate from the school last attended or affidavit sworn
before a magistrate/notary as per specimen in respect
of illiterate applicants.
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An
additional set of ‘Personal Particulars Form’ for
each place of residence with a photograph and two
self-attested copies of supporting documents, if a minor
has not continuously stayed at the present address for
the last one year.
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Seven
identical photographs in black and white or color –
four pasted on the application in the boxes provided,
two pasted on page 5 without signatures and one unsigned
on the Passport Application Registration Form ( PARF).
(Thumb impression will do in case a minor is unable to
sign).
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A demand
draft (DD) payable to the Regional Passport Office
or Passport Office concerned for an amount prescribed.
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Two
self-attested photocopies of a valid passport, if any,
of both parents incorporating their present marital
status or two self-attested photocopies of a valid
passport of any one of the parents.
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Two
self-attested photocopies of first four pages and last
four pages of passport of any one of the parents for
ECNR (Emigration Check Not Required)
endorsement on a passport.
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Affidavit
(one original and one self-attested photocopy),
as per specimen, by a legal guardian only if parents
are not legal guardians.
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Affidavit
(one original and one self-attested photocopy), as per
specimen, by two responsible persons who know the legal
guardian as well as minor.
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Affidavit
(one original and one self-attested photocopy), as per
specimen, in the case of a single parent.
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Affidavit
(one original and one self-attested photocopy), as per
specimen, in the case of parents who are separated
but not formally divorced.
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A sworn
affidavit (one original and one self-attested
photocopy), duly attested by an Indian
Embassy/Consulate, in the case of parents residing
outside India.
Note:
In the normal course the signature/consent of both parents
may be taken for issue of a passport to the minor. However,
if in case the applicant parent is not in a position to get
the consent of the other parent, for whatever reason, the
parent applying for the passport of the minor may sign the
form and submit a sworn affidavit (as per the prescribed
format) stating the facts and circumstances of the case
along with the application. The affidavit should also state
that in case of a court case he/she would be responsible and
not the passport office. In such cases where only one parent
applies, in case of any doubt the Passport Office may
request for the physical presence of the child to ensure
that the applicant parent has the actual custody of the
child.
Emigration Check Not Required Stamp
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Following
persons are entitled to get the ECNR stamp on their
passports:
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Persons
going abroad in managerial capacity in Hotels/Restaurants,Tea-Houses
or other places of Public Resorts etc. possessing
specialised Degrees in these fields
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Gazetted
Government Servants;
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Income-tax
payees
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Persons
holding professional degrees, such as Doctors holding
M.B.B.S.Degree in Ayurved or Homoeopathy, accredited
Journalists, Engineers, Chartered Accountants,
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Persons
staying abroad for more than 3 years
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Spouses of
the above mentioned categories
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Persons
holding graduation or higher degrees
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Seamen in
possession of Continuous Discharge Certificate and Sea
Cadets and Deck Cadets
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who have
passed final examination of three year B.Sc.Nautical
Sciences Courses at T.S. Chanakya, Mumbai, or
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who have
undergone three months Pre-Sea training at any of the
Government approved Training Institutes after production
of Identity Cards issued by the Shipping Master,
Mumbai/Calcutta/Chennai
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Persons
holding permanent Immigration Visas, or any country e.g.
Green Card in USA
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Persons
holding diplomas from recognised institutions like
Polytechnics or certificates of vocational training from
Government/recognised institutions. The
Diploma/Certificate should be for a minimum duration of
two year course.
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Nurses
possessing qualifications recognised under the Indian
Nursing Council Act, 1947
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Dependent
children of parents eligible for ECNR, as above (upto 24
years of age)
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All persons
above the age of 60 years
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All visitors
to Pakistan and Bangladesh
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All visitors
going to any country in Europe (except the Commonwealth
of Independent States) or North America, Australia,
Japan and New Zealand.
Emigration Clearance
Rules
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Even if you do not have the ECNR stamp, you can visit
Bangladesh, Pakistan and all countries in Europe (except the
Commonwealth of Independent States), North America, Japan
Australia and Newzealand without emigration clearance. In
any case, Protector of Emigrants can grant emigration
clearance to certain categories of skilled/semi-skilled
workers for a period of six months if application is made
through authorised recruiting agent and there is a valid
employment visa.In case, the person concerned is leaving the
country for non-employment purposes, he can obtain
suspension from emigration clearance for the specified
country and for the specified period from Protector of
Emigrants.
Fees
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The following all inclusive fees to be
paid along with application form either by Bank draft in
favour of Passport Officer, or in Cash.
Normal:
1.Fresh passport
(36 pages) of 10 years validity
Rs. 1000/-
2.Fresh passport (60 pages) of 10 years validity
Rs. 1500/-
3.Fresh passport for minor (below 15 years) of 5 years
validity Rs. 600/-
4.Passport against lost/ damaged passport(36 pages)
Rs.2500/-
5.Passport against lost/ damaged passport(60 pages)
Rs.3000/-
6.India-Bangladesh or India-Srilanka passport (validity 10
years) Rs.500/-
Miscellaneous Services
7.Additional
Booklet (36 pages)
Rs.
500/-
8.Additional Booklet (60 pages)
Rs.
700/-
9.Changes of address/ Police clearance certificate/ Deletion
of
particular of childern / ECNR/ Additional endorsements
Rs. 300/-
10.Miscellaneous service on an
India-Bangladesh or India-Srilanka passport
Rs. 100/-
Under
‘Tatkal Scheme’ on out-of-turn basis:
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In case of
issue of fresh passport
(I) Within 10 days of application
Rs. 1500/-
(II) Within 11-35 days of application :
Rs. 1000/-
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In case of
Duplicate Passport
(I) Within 10
days of application
Rs. 2500/-
(II) Within 11-35 days of application :
Rs. 1500/-
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In case of
reissue after expiry of final validity
(I) Within 10 days of application
Rs. 1500/-
(II) Within 11-35 days of application
Rs. 1000/-
In case fee is
paid by means of Bank draft full name of the applicant
should be written on the reverse of the Bank draft. May be
paid either by bank draft of a nationalized bank in favour
of the Passport Officer concerned or in cash at the counter
of the Passport Office. Applicants depositing forms at
places other than passport offices need to pay the
prescribed fee only by way of a demand draft in favour of
the Passport Office concerned.
Original Documents
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It is obligatory to produce the original documents for
verification at the time of submitting the application and
also whenever required by the Passport Office.
Time frame for
issue of Passports
If all your
documents are in order and the police report is clear, a
passport would normally be issued within 5 weeks.
If you already
hold a passport then your next passport should be re-issued
in 5 weeks provided there is no change of address.
In the case of
damaged/lost passports (except in case of habitual losers),
provided you apply to the same office which issued your
original passport, you should get a passport in about 5
weeks.
If you have
applied for a duplicate passport to an office other than the
one which issued the passport you have lost or damaged, you
should get your passport in 6 weeks.
However, in
case of
emergency,
you can apply
for a
fresh or a
duplicate passport under the Tatkaal Scheme
Delivery of Passports
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Passports
are normally dispatched by registered post or speed post
to the applicant’s present address as given in the
application form;
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In case of urgency the applicant may approach the
Passport Office for counter delivery. Such passports can
then be delivered at the counter only to the applicant.
Loss of Passport :
How to apply for a duplicate?
If you lose your passport, then:
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Please
inform the nearest police station and obtain a copy of
the FIR;
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Also inform
the Passport Officer or Indian Embassy/Consulate which
issued that passport. Passport is a valuable document
and in case it gets misused, you can be held
responsible, if you have not informed the police as well
as the passport issuing authority;
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Apply for a
duplicate passport with:
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Application
for lost passport;
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Copy of the
FIR;
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Affidavit
(specimen at Annexure ‘B’ of the passport form);
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Copy of lost
passport, if available;
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Fee
Rs.2500/-
Damaged Passport :
How to apply for a replacement?
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If your passport gets damaged, you are entitled to get it
replaced. Apply for a duplicate passport with the following
documents:
Expired Passport : How
to apply for re-issue?
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If you are a holder of a passport, then you are entitled
to an automatic re-issue of a passport, without prior police
verification provided the original passport was issued
from the same Passport Office. You can apply one year
before the passport expires or within 5 years after it
expires to obtain this expeditious service.
Apply with the
following documents:
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Fresh
application form
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Old
passport (in original) and two self-attested
photocopies of the first four and last four pages.
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Proof of
Address: Two self-attested photocopies either of
your ration card or appointment letter of reputed
companies on letter head or water tax or telephone bill
or electricity bill or running bank account or Income
Tax Assessment order or Election Commission ID Card.
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If you have
not continuously stayed at the present address for the
last one year, an additional set of ‘Personal
Particulars Form’ for each place of residence with a
photograph and two self-attested copies of supporting
documents.
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Seven
identical photographs in black and white or colour –
4 photographs pasted on the form and signed across
partly on the photo and partly on the form and 2
photographs unsigned to be pasted on page 5 of the
application form and one unsigned photograph on the
Passport Application Registration Form.
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A demand
draft (DD) payable to the Regional Passport
Office or Passport Office concerned for an amount
prescribed.
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If your
employment status has changed from a private employee to
that of a Government or Public Sector or Statutory body
employee, a "No Objection Certificate" in original
as per specimen with a self-attested photocopy or
two copies of the letter by you to your Head of Office
informing that you are applying for a passport and duly
acknowledged by your Head of Office.
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If you
are eligible for ECNR, two self-attested photocopies
of any one of the supporting documents (details given
above).
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If you
have changed name due to marriage, two self-attested
photocopies of husband’s passport, if any, or an
affidavit (original and one self-attested photocopy)
from the husband and wife along with a joint photograph,
as per specimen.
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If you
have changed name due to other circumstances,
deed/sworn affidavit (original and one self-attested
photocopy), as per specimen, and a paper cutting
(original and one self-attested photocopy) each of two
leading daily newspapers, where change of name has been
publicised.
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If you
have ever been repatriated at government cost and since
refunded the amount to the government, two
self-attested photocopies of the refund receipt.
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If you
have ever been deported to India, two self-attested
photocopies of documents.
Options in
terms size of the booklet
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You can either
apply for a 36-paged normal passport booklet; Fees:
Rs.1000/- for 10 years; or a 60-paged jumbo passport booklet
Fees: Rs.1500/- for 10 years. For children below 15 years,
Rs.600 for a 36 page 5 year validity passport. The passport
fee is subject to revision so please check the amount at the
time of submission of application.
Miscellaneous services : change of name
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If you change your name, please get your passport booklet
changed. Please approach the passport issuing authority
concerned in good time.
Apply with the
following documents:
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Fresh
application form
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If you
have changed name due to marriage, a self-attested
photocopy of husband’s passport, if any, or an affidavit
from the husband and wife along with a joint photograph,
as per prescribed format.
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If you
are a divorcee or asking for deletion of spouse’s name
in the existing passport, deed/sworn affidavit, as
per prescribed format, or divorce deed, duly
authenticated by a court.
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If you
are remarried and asking for a change of name/change of
spouse’s name in the existing passport, a
self-attested photocopy of divorce deed or death
certificate as the case may be in respect of first
spouse or documents as above.
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If you
have changed name due to other circumstances,
deed/sworn affidavit, as per prescribed format, and a
paper cutting (original and one self-attested photocopy)
each of two leading daily newspapers, where change of
name has been published.
Change of address
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For change of
address the following circumstances may arises.
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If you
already have a passports and want to change the address
recorded in it, approach your nearest passport office
and apply for the same on Miscellaneous Services
application from with a fee of Rs.100 and proof of new
address.
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If you have applied for a passport but before the same
is issued, you have shifted your residence their, you
should inform in writing to the Passport Office
within whose jurisdiction your new address falls
about your application for a Passport submitted to the
previous Passport Office (with application numbers etc.)
for transfer of your file to the new Passport Office.
Along with proof of your new address. No fee required to
be paid in this case
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